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To create a table using the Table Assistant

The Table Assistant simplifies and streamlines the process of creating a table by letting you easily define some of the basic elements in a table before you place the table on a form. For example, the Table Assistant dialog box provides options for adding body rows and columns, adding header and footer rows, adding sections, and applying shading to rows.

You can use the Table Assistant to create tables that have a fixed number of rows and columns, or tables that have a fixed number of columns but the number of rows changes depending on how much information is in the data source.

As you select options, you can see how the table will look in the Preview area of the Table Assistant. After you create a table using the Table Assistant, you can modify it using the commands on the Table menu and the various options in the Layout, Border, Object, and Accessibility palettes.

Tip:

By default, the Insert Table dialog box appears when you select Insert > Standard > Table or when you drag the Table object onto the Layout Editor. However, if you previously selected the Don’t Show This Again option in the Insert Table dialog box, you can restore the default behavior by selecting Tools > Options > Wizards and Tips and selecting the Show When Creating Tables option.

1.	Select Table > Insert Table, and select Create Table Using Assistant.

2.	In the Table Assistant, specify the body layout, and then click Next:

•	To add a specific number of rows and columns, select Body Has Fixed Dimensions, and then select values in the Number of Columns and Number of Rows lists.

•	For a table in which the number of body rows in the table matches the number of rows in the data, select Body Rows Vary Depending on Data, and then select a value from the Number of Columns list.

3.	Specify whether you want to include a header row, and then click Next:

•	To have no header row, select No Header Row.

•	To add a header row, select Has Header Row, and then select Repeat Header Row on Each Page, if needed. The Repeat Header Row on Each Page option is available only when you select the Body Rows Vary Depending on Data option in the Body Layout page.

4.	Specify whether you want to include a footer row, and then click Next:

•	To have no footer row, select No Footer Row.

•	To add a footer row, select Has Footer Row, and then select Repeat Footer Row on Each Page, if needed. The Repeat Footer Row on Each Page option is available only when you select the Body Rows Vary Depending on Data option in the Body Layout page.

5.	Specify the sections to include, and then click Next:

•	To include body rows with no sections, select Has Body Rows and No Sections.

•	To include body rows grouped into sections, select Has Sections of Body Rows and do the following tasks:

•	Use the Add, Delete, Up, and Down buttons above the Sections list to add, remove, and order sections as needed.

•	To rename a section shown in the Sections list, double-click the section and rename it in the Table Section dialog box.

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To apply options to a section listed in the Sections list, select the section and, under Section Options, select options as needed. Note that when you select Section Is Optional, the minimum occurrence for the section is set to 0. This means that if no data exists for the section, the section will not be shown.

6.	Specify the row shading and then click Finish:

•	Select Alternating Row Colors.

•	In the First list, select the number of initial rows to shade, and then select a color.

•	In the Next list, select the number of subsequent rows to shade, and then select a color.

See also 

To repeat a header or footer row on subsequent pages

To create a table using the Table Assistant